I9 Bootcamp: I9 Binder Audit & Correction Workshop ( 5/12/26)

Calling all HR professionals responsible for your company’s I9 binders! If you “own” the I9 process, this day is designed specifically for you.

An I9 audit isn’t just “paperwork housekeeping”; it is a vital practice to protect your business from significant liabilities tied to unauthorized employment findings. ICE inspections are typically initiated with a Notice of Inspection (NOI), giving employers only three business days to produce requested I9s. Uncorrected substantive violations can lead to steep DHS/ICE inflation adjusted penalties, currently ranging from $288 to $2,861 per Form I9. For example, just 50 forms with errors could result in fines between $14,400 and $143,050.

During this bootcamp, you will bring your own binders and spend focused time getting organized, auditing for errors, and making allowable corrections so you are fully prepared before a government inspection ever arrives.

Objectives

By attending this bootcamp, you will be able to:

• Understand ICE Expectations: Learn what ICE looks for during an inspection and how the NOI review and correction process works.
• Identify and Categorize Errors: Spot common I9 mistakes, including identifying missing or incorrect forms, retention gaps, and distinguishing between technical and substantive errors.
• Correct Forms Compliantly: Learn how to make allowable corrections the right way without creating new legal risks.
• Mitigate Financial Risk: Catch problems early to reduce your company’s exposure to per form fines for paperwork violations.
• Create Consistency: Standardize your I9 processes across different sites and managers.
• Develop an Audit Ready Plan: Build a customized action list to ensure your company is fully prepared for any future audits.

Course Details

Date: May 12 , 2026

Time: 8:30 AM to 3:00 PM

Location: Manufacturers’ Association, York, PA

Agenda: ( Lunch will be provided)

• 8:30 AM to 9:30 AM | Training Session:
  • Why I9 auditing matters (risk, readiness, and consistency).
  • What ICE looks for in an inspection.
  • Common mistakes and compliant correction methods.
• 9:30 AM to 3:00 PM | Audit Work Time (“Work Day”):
  • Hands on, dedicated time to audit your I9 binders and clean up issues. (Note: An internal self audit typically takes 10 to 20 minutes per I9. You can estimate your time cost based on the number of active or terminated I9s you bring).

What to Bring:

• Your company I9 binders (or secure access if stored electronically).
• A roster or list of current employees (and, if available, terminated employees within retention windows).
• Sticky notes, binder tabs, and a laptop (recommended).
• Any internal I9 policy or checklists you currently use.

Privacy Note: We will focus entirely on compliant auditing and corrections. There will be no sharing of employee personal data beyond what you bring for your own internal, confidential work

Member $225

Non-Member $315